One of the best things about Onetrace fire stopping app is the flexibility to make it your own. We understand that many companies have their own ways of working, and we design Onetrace to support that. While the outcome of the job is the same, we are all unique in the way we work, and some companies have additional steps or checks along the process, so we have made all of this possible with the magic of fields.
What are fields and how do they work?
When you’re entering information into Onetrace, you’re putting it into a field, so a field can be a text box, a date popup, or a number-only field for information like phone or job numbers. There are many different types of fields in Onetrace, but the main categories are text based, option based, date/time based and advanced fields.
Text based fields are alphanumeric, so letters and numbers and can be entered with a keyboard. Text boxes, large text fields and numerical fields are the main ones. Text fields are for shorter text, such as names and email addresses. Large text fields can be used for descriptions, so if you need to write notes about what obstacles you faced during the job, this would be the place to do it. Numerical fields are number related and so are used for telephone numbers, serial codes, and anything number-only related.
Option based fields are like checklists. A common example is the country selection on many online forms; it’s usually a long drop-down list and you have to select your country. In Onetrace, there are four types, Yes/No, dropdown, multi-selection dropdown, and checklist. A yes/no field is simple, it’s either a yes or no, and would be used frequently throughout a job form. A dropdown is like the country list mentioned above, where you have a list and you have to select one. But what happens if your team needs to select two? This is where the multi-selection dropdown comes into play and you can select more than one. The checklist works in a similar manner, allowing fire protection operatives to select or check as many as needed on the list.
Date/Time based fields are exactly that: date and time. They are generally used for selecting a date, such as birth or job dates, and the time, such as the time you started or completed a job.
Advanced fields are quite cool, since these allow us to upload photos and select materials. The photos field allows your team to upload before and after photos, which is required for third party accreditations. The materials field is pretty awesome as it’s populated by your materials list which is completely customisable. This allows your team to select a material, and then be able to add in the quantities or sizes as determined but the materials list.
So how can this help you?
With every job, you need to complete a form. Some jobs may require information to be entered that is beyond the standard job form, and this is where customised job forms can really shine. If you have a job that requires extra steps, you can simply create a new form for this with zero hassle and everything is still captured right in the Onetrace fire stopping app. But even with your standard job forms, you can add in steps that you may not have had in the past, which can bring your work in line with existing accreditation standards. Let’s say team members used to forget to take before photos; this can be easily fixed in Onetrace by ensuring that a before photo field is at the start of the job form, so that they have to take the photo before moving on with the job. This forces your team to take the photos, but also ensures that you have both before and after photos in the job folder when it’s time to generate that report!
Custom job forms in Onetrace fire stopping app ensures your team is working to a consistent standard across the board. It also massively reduces the admin side, and removes the need to chase for information that may have been forgotten or lost. No more missing data!
We work hard to ensure that fire protection traceability is efficient, effective and easy to use, both on site and in the office. If you’re interested in how Onetrace works, all you need to do is simply get in touch or request a demo. If you’re not ready to commit or just want to have a quick peek, that’s okay - you can try Onetrace completely free for 14 days with zero obligation or commitment. It’s that simple.